Antelope Valley High School

Athletics » Clearance Process

Clearance Process

ATHLETIC CLEARANCE

 

All returning and incoming athletes must have completed the Athletic Clearance process before they can participate in any summer and/or school-year sports activities.

 

The Athletic Clearance is valid for one year and must be repeated on an annual basis. Failure to renew the Athletic Clearance prior to summer will result in the student not being able to participate in any summer and/or school-year activities at Antelope Valley High School. Participation is only allowed after the Athletic Clearance has been approved by the athletic Vice Principal or Jason Chronister (Athletic Director).

 

The Athletic Clearance process has changed this year. All students will process their clearance online at: www.AthleticClearance.com 

 

Select: school year

Select: Antelope Valley (CIF-SS)

 

Follow the directions on this form: 

AVUHSD ONLINE ATHLETIC CLEARANCE PROCESS STEP BY STEP 

 

 

Physicals must be on file before a student will be allowed to go out for a sport. A current physical is required for each school year and is valid for one calendar year from the date it was signed by the doctor. All medical information will be kept confidential according to HIPPA regulations.

Please download and print the Physical Form below and take it to your personal physician.

  

Once complete, bring the form to the AVHS Athletic Office.

Do not give the Physical Form to the coach.

 

If you have any questions, please contact the Antelope Valley Athletic Department at:

661-948-8552 ext. 176.

AVUHSD ONLINE ATHLETIC CLEARANCE PROCESS

 

Starting in the 2017-2018 school year the Antelope Valley Union High School District will be using an online athletic clearance process. This will increase the efficiency of the clearance process, decrease paper waste, and greatly help all athletic staff members and coaches. The only paper that needs to be turned in is the physical paper that is signed by a doctor. Step by step instructions for completing the online process with screen shots matching each step are listed below. If you have any questions contact your school’s athletic secretary or athletic director. You will need your physical document, insurance information, and student present in order to complete the process.

 

Screen by Screen Instructions

 

  1. Go to www.athleticclearance.com and click on “Register”.
  2. Fill in required information. Click Submit when finished.*Be sure to remember your username and password for future use.
  3. Enter given code. Click submit.
  4. Click on “Start Clearances Here”.
  5. Select school year as 2017-2018. Select your high school. Select sport. Click submit when finished.
  6. Enter all required information. Click save when finished.*Do not upload any documents, just turn in physical document to athletics office.
  7. Answer all yes or no questions. If answer is yes to any question, type a brief description of the issue. Click save when finished.
  8. Enter required info. Click submit when finished.
  9. Read boxes and add all signatures for guardian and student. Click submit when finished.
  10. Once you reach the confirmation screen the online clearance process is complete. Now you just need to turn in the physical document, signed by a doctor, to the athletic office. A confirmation email will be sent to you once it is approved and the student is fully clear.

 

In order to participate in any sport, the student must meet the following requirements:
 
District Requirements:
  1. 2.0 grade point average each quarter and semester grading period (or be placed on academic probation)
  2. Maintain minimum progress toward graduation
  3. Maintain acceptable citizenship

 

California Interscholastic Federation (CIF) Requirements:

  1. May not have reached his/her 19th birthday prior to June 15th of the current school year.
  2. Have attended high school not more than eight semesters.
  3. Have passed with at least a “C” (2.0) average 20 credits of work for the prior grading period of which only 5 credits may be Physical Education; be passing in 20 credits of new work for the current grading period.
  4. Have met residential requirements. Transferring from one school to another may affect your eligibility under the CIF Southern Section rules.
  5. Pass a physical examination within the previous 12 months
  6. Be covered by or obtain athletic injury insurance for football. California Education Code Sec. 32221 requires every athletic team member to have accidental body injury insurance of at least $1,500 medical and hospital benefits. Make sure to include the name of the insurance company and policy number on the website. 
  7. Parents: If you change insurance during the school year, it is your responsibility to provide the school site with your new insurance information. Please log back in to: www.athleticclearance.com and update this information. Make sure the secretary of athletics has this information on file.
Important: If a student athlete has ever played a sport at another school, they must fill out the Parents Worksheet for CIF and give it to the Athletic Secretary.
If a student is transferring from another high school, the following documentation must be completed by parent/guardian:
 

Antelope Valley Union High School District Transfer Student Worksheet

In order for a student to be a Valid Change of Residence and play athletics at __________ High School, they must meet all of the following conditions:

Parent, please provide a full signature indicating the following is true:

 

_________________________Former Residence: Bylaw 206.C(4)a, which states, "The original residence must be abandoned as a residence by the immediate family." It has been vacated by the student’s entire family unit and all utilities and bills/statement, etc. and ceases to be active for the family at this address. Parents must provide documentation/receipt of termination of utilities at former residence.

_________________________Current Residence: Bylaw 206.C(4)b, which states, "The student's entire immediate family must make the change of primary residence and take with them the household goods and furniture appropriate to the circumstances." The new residence has been occupied by the student’s entire family unit with all possessions from the former residence moved into the current residence and all utilities, bills/statements formerly associated with the former residence are now active using the new residence address.

Please have copies of the following given to the athletic secretary:

Utility Bill #1: _________________________                            Utility Bill #2: _________________________

_________________________Permanent Intent: Bylaw 206.C(4)c, which states, "The change of primary residence must be genuine, without fraud or deceit and with permanent intent." The student’s family unit has moved with permanent intent and will no longer have the use of the former residence for at least 12 months.

_________________________Documentation Reviewed: Bylaw 206.C.(4)d, which states, "A request for transfer eligibility based on a valid change of residence by the student's entire immediate family must be supported by documentation.” Documentation may be cumulative and no single document or any combination of documents listed below will be considered as definitive that a valid change of residence has occurred.

Documentation #1: _________________________                  Documentation #2: _________________________

_________________________It is understood by the receiving school and parent that inaccurate or false information provided that nullifies a previously certified Valid Residence Change as such, may lead to forfeitures for the team and ineligibility for the student athlete. We have reviewed the above list of requirements for certifying this as a Valid Residence Change. Furthermore, we understand the level of school initiated fact finding/documentation that may be required to certify the Valid Residence Change based upon the guidelines of Bylaw 206. *

There will be a home visit scheduled and all members of the family must be present at that meeting to process transfer paperwork.

 

If the criteria for Valid Change of Residence is not met, then the student may apply for the following:

_________________________Limited

_________________________Sit Out Period (signing here acknowledges the student has never sat out at another school)

_________________________Hardship. (Must provide court and school documentation) *

_________________________Non-Participation in any sports in the last 12 months

*****Parent must sign on choice for eligibility and provide all necessary documentation. ******

Once eligibility is determined, information will be uploaded to CIF, PowerSchool, and Athletic Files.

 

Hardship Definitions according to CIF:

Court Ordered Transfer

Unlimited eligibility may be granted by the CIF Section in which the student’s new school is located in cases where a student is residentially placed from one school attendance area to the attendance area of the new school by a court order or a child protection order and all provisions listed above in c.(i-vi) are met. The student may be determined to have unlimited residential eligibility upon receipt of the transfer application and sufficient documentation (including but not limited to a copy of the court order) to satisfy that CIF Section Commissioner that the circumstances meet this criteria.

 

Children of Divorced Parents

Unlimited eligibility may be granted by the CIF Section in which the student’s new school is located when a student changes residence from one parent’s domicile to the other parent’s domicile as a result of a court-ordered custody change. Sufficient documentation (including but not limited to a copy of the divorce papers and custody agreements) is needed to satisfy that CIF Section Commissioner that the circumstances meet this criteria. 

 

Individual Student Safety Incidents

Unlimited eligibility may be granted by the CIF Section in which the student’s new school is located when a student is transferring as a result of a specific, documented safety incident in which the student was involved and all provisions listed above in c.(i- vi) are met. The student may be determined to have unlimited residential eligibility upon receipt of the transfer application and sufficient documentation is submitted to satisfy that CIF Section Commissioner that the circumstances meet this criteria. Required documentation may include, but is not limited to, administrative records and documentation from the former school about the specific safety incident that occurred at the former school and/or police records (if any). 

 

Discontinued Program

When the former school, in which a student has been enrolled, discontinues a particular program in which the student had previously been enrolled or participated, and that student transfers to another school because of these circumstances, the student shall be determined to be residentially eligible for unlimited participation in the new school provided that new school offers a continuation of that same program and the student can show documentation that they were enrolled in or participated in that program at the former school and are currently enrolled or participating in that same program at the new school.

 

Foster Children

A student under the court ordered supervision of the California Foster Care System who has changed residences pursuant to a court order and as a result, has transferred schools, shall be determined to be residentially eligible for unlimited participation in interscholastic athletics provided all other CIF rules and regulations are met. A change of residence ordered by a social worker of the California Foster Care System shall be acceptable, provided all other CIF rules and regulations are met.